(As Amended September 12, 2016)
1.1 The name of this organization shall be the Northern Illinois Hockey League, Inc. and may be referred to hereinafter by the letters NIHL.
The purposes of the NIHL are:
2.1 To operate a highly competitive, All-Star, youth hockey league in the geographic area of Northern Illinois and to encourage a continuing drive for the highest standards of excellence and sportsmanship in hockey play among member teams.
2.2 NIHL shall operate under the auspices of USA Hockey, the Amateur Hockey Association Illinois, Inc. (AHAI) and of any other governing organization by which NIHL may elect, by simple majority of its Board of Directors, to be governed.
2.3 NIHL shall not be conducted for pecuniary profit.
2.4 The fiscal year of the corporation shall run from the first day of June through the last day of May.
3.1 Application for membership in NIHL shall be open to any recognized AHAI Tier II organization, and such other organizations which meet the same AHAI standards and are recognized by any other USA Hockey affiliate. Applications for membership shall also be open to any recognized AHAI Tier I organization, and such other organizations which meet the same AHAI standards and are recognized by any other USA Hockey affiliate. Such Tier I organizations shall only be permitted to field teams in NIHL comprised entirely of female players. Membership may be limited by practical considerations on the maximum number of organizations that can be effectively accommodated in NIHL and by judgments of the ability of prospective members to comply with the standards set forth in this Article.
3.2 Standards that are used in considering prospective members and for judging whether current member organizations are meeting NIHL qualifications are as follows:
3.2.1 The ability to field competitive teams in the age and ability classifications at which NIHL is conducting competition.
3.2.2. Provide sufficient “home” ice time, under satisfactory conditions, to fulfill the schedule of games.
3.2.3. Demonstrate attitudes and conduct that are compatible with other member organizations in matters such as cooperation, rules, enlisting and recruiting players, player, parents, and coach conduct, etc.
3.3 Each member organization is expected to conform to all of the provisions of the NIHL By-Laws. If a member organization is found to be in violation of these provisions by an investigation and report of the Rules & Ethics Committee, that member organization will be placed on probation for the term of one year by a majority vote of the Board of Directors, at the next regularly-scheduled Board of Directors meeting. If the violation which caused the probation is not resolved or any additional violation occurs during the term of probation, the offending member organization may be placed on suspension by a two-thirds (2/3) vote of the Board of Directors, represented in person, at a NIHL Board of Directors meeting, for a term of one year. A member organization that has been placed on suspension:
3.3.1 Will retain the rights and privileges that are provided by Article 4 of the By-Laws.
3.3.2 Will be expected to remit the annual membership fee as provided for in Section 4 of this Article.
3.3.3 May field teams to participate on a scheduled exhibition basis but such teams will be ineligible for season awards, play-off awards and listing in the league standings.
3.3.4 May be expelled from league membership under the provisions of Section 6 of this Article.
3.4 A membership fee in the amount set by the Executive Board and approved by the Board of Directors must be submitted annually to the NIHL Treasurer no later than the September Meeting, or a loss of eligibility may be imposed on any delinquent member organization.
3.5 Acceptance of an application for membership shall be by an affirmative vote of two-thirds (2/3) of the quorum present at any regular or special meeting of the Board of Directors, but cannot take effect during a playing season. A vote once taken on a membership application shall be binding on all NIHL organizations for that playing season. New member organizations shall be accepted on a probationary basis for one (1) season with full membership rights. After the completion of the probationary season, the Board of Directors will review the probationary member's record of compliance with the standards set forth in Article 3, Section 2 above, and will vote whether to accept the probationary member as a full member in good standing. This vote will be taken prior to the next succeeding playing season. New member organizations shall pay an initial fee and post a bond, in addition to the full membership fee, in an amount set by the Executive Board and approved by the Board of Directors.
3.6 Membership shall remain in effect until the termination of its membership is requested by a member organization or termination of the membership of a member organization is voted by two-thirds (2/3) of the Board of directors, represented in person, at any regular or special meeting of the Board of Directors. A vote once taken on termination shall be binding for that playing season. Should a member organization have its membership terminated, in order to be readmitted to NIHL, it must reapply as if it were a new member and meet all the requirements of a new member.
4.1 The Board of Directors shall consist of one Representative from each member organization plus any elected NIHL officers who are not a designated representative of a member organization and the immediate Past President who shall serve in a non- voting, advisory capacity. Each member organization in good standing shall be entitled to one (1) vote on all matters that come before the Board of Directors at any meeting.
4.2 Each member organization shall designate two (2) representatives, one to be designated as the official voting Representative and the other as the Alternate Representative. In the absence of the member organization’s designated official voting Representative, votes by the member organization’s Alternate Representative or member organization’s President shall be accepted.
4.3 The names of the Representatives from each member organization shall be given, in writing or via email, to the NIHL Secretary prior to the June meeting and whenever a member organization replaces a representative. The Secretary is to be notified as to each club’s choice of Alternate Representative by the September meeting. If a NIHL Board of Directors vote is pending, the NIHL Secretary must receive e-mail notification at least 48 hours in advance of the scheduled meeting if a member organization’s Representative or Alternate Representative cannot attend the meeting.
4.4 All matters concerning the conduct of NIHL shall be managed by the Board of Directors. The Board of Directors shall elect a President, Vice President, Secretary and a Treasurer in accordance with the provisions of Article 5 of these By-Laws. Vacancies in any office, other than President shall be filled for the unexpired term by an appointment by the President with the consent of a majority of the members of the Board of Directors present, in person at any regular or special meeting of the Board of Directors. A vacancy in the office of President shall be filled for the unexpired term by the Vice President.
4.5 A majority of the Board of Directors present, in person shall constitute a quorum for any meeting.
4.6 Proxies from Representatives shall be in writing and shall be presented to the President before the start of a meeting. The Alternate Representative is empowered to cast the vote of a member organization, without a proxy, in the absence of the Voting Representative. Proxies shall not be counted in determining whether a quorum is present for any meeting.
4.7 A substitute Representative, with a proxy, shall be permitted to vote, except that motions to (1) terminate the membership of a member organization, (2) revise or amend the NIHL By-Laws, or (3) change the Rules and Regulations may be voted by proxy only when a Representative has specified in the written proxy how the member organization’s vote is to be cast.
4.8 A biennial meeting of the Board of Directors, for the purpose of electing officers, shall be held in May of each odd numbered year. Monthly meetings will be held. A meeting may be deferred by the President, unless a member organization has requested in writing that a specific matter be considered at the next meeting. Special meetings may be held at any time on the call of the President or at the request, in writing, of twenty-five (25) percent of the organizations. At least one week’s written notice is to be given to all Representatives of any meetings. For the purposes of this By-Law, notices given by facsimile transmission or e-mail transmission, or as disseminated on the league schedule shall be deemed as a written notice.
4.9 Any member organization that does not send a representative to a Board of Directors Meeting shall be subject to the following:
1st time $125.00 fine
2nd time $175.00 fine
3rd time $275.00 fine
4th time the matter will be referred to the Rules & Ethics Committee plus $500.00 fine.
5.1 Officers of NIHL shall be a President, a Vice President, a Secretary and a Treasurer. These four (4) officers shall be elected for a two (2) year term in accordance with the provisions of Article 4, Paragraph 8 of these By-laws.
5.2 The duties of the President shall include presiding at all meetings, calling any special meetings he or she deems necessary, make emergency decisions not covered in the By-Laws and representing NIHL in all other ice hockey functions and meetings.
5.3 The functions of the Vice President shall include assuming all powers of the President in the President’s absence and acting for the President in cases such as absence. In addition, the Vice President will nominate a “Rules & Ethics Committee” for approval by the Executive Board.
5.4 The duties of the Secretary are to keep minutes of each meeting, keep an updated listing of the Board Directors, and have notices and minutes of all the meetings emailed to the Board Directors and to each member organization, and to be an active member of the Tournament Committee. The Secretary shall handle all correspondence on behalf of NIHL when so required by the President. The Secretary shall also assume the duties of the President and Vice President in their absence. The Secretary shall have custody of and properly keep the corporate records; have custody of the corporate seal and shall affix it to all papers and documents whenever the seal is required. The Secretary, in conjunction with the Treasurer, shall be responsible for filing all necessary State and Federal reports, fees and taxes.
5.5 The duties of the Treasurer are to keep full and correct account of receipts and disbursements and to deposit all monies and other valuable effects in the name and to the credit of NIHL, in such bank as may be designated by the Executive Board and approved by the Board of Directors. The Treasurer shall issue invoices as necessary and take appropriate action to assure that all monies due to NIHL are collected. The Treasurer shall sign and issue checks for expenditures only as approved by the Executive Board, or as approved by the Board of Directors for expenditures exceeding $10,000. The Treasurer shall keep proper vouchers for all such disbursements; shall report on financial conditions and transactions at all meetings if requested, shall prepare and monitor an annual budget, and shall render an Annual Financial Report. The Treasurer will provide NIHL’s independent auditor financial records as required to allow preparation of an annual audit. The Treasurer, in conjunction with the Secretary, shall be responsible for filing all necessary State and Federal reports, fees and taxes.
5.6 A Nominating Committee, consisting of at least three (3) Representatives, shall be appointed by the President and approved by the Board of Directors. The Nominating Committee shall prepare a slate of candidates to serve if elected and shall present the slate no later than the NIHL Board of Directors meeting immediately preceding any meeting at which an election will be held.
5.6.1 Additional nominations may be made by the Representatives by presenting written nominations to the Secretary no later than the NIHL Board of Directors meeting immediately preceding any meeting at which an election will be held.
5.6.2 The Secretary shall notify Representatives of all nominations by means of minutes, notices or phone calls. Whenever there is more than one (1) candidate for an office, voting shall be by secret ballot.
5.7 The Executive Board consists of the President, a Vice President, a Treasurer, a Secretary, an at large Executive Board Member, a Registrar, a Tournament Director, a Rules & Ethics Chairperson, and any additional appointees as determined by the President. The President shall act as Chairman of the Executive Board. This Executive Board shall be charged with assisting the President in formulating policy and carrying out the work of NIHL, and, where necessary, having and exercising the authority of the NIHL Board of Directors during those times when the Board of Directors is not in session. Some members of the Executive Board may be compensated for their services with the approval of the Board of Directors.
5.8 The Executive Board may appoint special committees to aid and assist the Executive Board in the management of the affairs of NIHL. Such committees may include, but are not limited to, functions such as scheduling, awards, tournaments/play-offs, and rules & ethics. Membership on committees is not restricted to members of NIHL or to the Board of Directors.
5.9 NIHL shall require Executive Board approval of all contracts requiring aggregate payments in excess of $30,000 or obligate the League to a period in excess of 12 months. Additionally, NIHL shall require Board of Directors approval of all contracts requiring aggregate payments in excess of $75,000 or obligate the League to a period in excess of 36 months.
6.1 No member organization, Representative, committee member or Officer shall, in any manner, individually or collectively, be liable for any act or omission of the corporation, nor for any loss, damage or injury whatsoever and or nature suffered by or occurring to any other member organization, team, player, person, concern or body.
7.1 The Board of Directors shall cause liability or other insurance to be obtained as deemed necessary, the premium payment for which shall be borne by NIHL.
8.1 The Board of Directors shall have full power and authority to adopt necessary rules and regulations which, in their judgment, effectuate the purposes and intent of the Corporation, provided only that such rules and regulations are not contrary to the Certificate of Incorporation and By-laws of this Corporation. In case of conflict between provisions of the Rules and Regulations and of these By-Laws, the By-Laws shall govern. The Rules and Regulations may be amended or changed at the September meeting of the Board of Directors or at such other meeting as the Executive Board shall designate, by a vote of a majority of the Board of Directors, represented in person, at that meeting.
9.1 These By-Laws may be amended or changed at the September meeting of the Board of Directors, provided that written notice of the proposed amendment is sent to each member organization and the President not later than forty-five (45) days prior to the date set for that meeting.
9.2 A vote of two-thirds (2/3) of the Board of Directors, represented in person, at the meeting shall be required to adopt any amendment.
10.1 In the event the Board of Directors determines that NIHL can no longer fulfill its stated purpose, the Board of Directors shall provide for an orderly winding down of the league’s affairs. Upon dissolution, any remaining assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code (or the corresponding section(s) of any future federal tax code) or shall be distributed to the federal government, or to a state or local government, for public purposes.